Respond Instantly. 

Book Automatically.

Your Virtual AI Receptionist steps in when your team is busy — answering calls, chatting with website visitors, booking appointments, and transferring calls to the right department. It’s trained on your services, handles complex FAQs, and delivers a seamless experience across phone and web — day or night, 24/7!

Automate Your Front Desk. Maximize Every Opportunity.

From answering calls and qualifying leads to booking and confirming appointments — your virtual receptionist handles it all, 24/7.

Answer Every Call

Instant 24/7 response — no voicemails, no missed opportunities.

Whether your potential clients are calling you or browsing on your website, your virtual AI receptionist is always answering questions and booking appointments 24/7!

Capture & Qualify Leads

Your virtual AI receptionist doesn’t just respond — it engages.

It asks the right qualifying questions, captures contact details, and learns client intent in real time — with zero pressure and full professionalism.

 Book Appointments

Once a lead is ready, your virtual AI receptionist handles booking on the spot — no back-and-forth, no human delay.

It offers availability, confirms the appointment, and automatically sends confirmation notifications. 

Live Transfers & Confirmation Calls

When a call needs a human touch, your AI receptionist knows to transfers urgent or time-sensitive calls directly to the right department or staff member.

 Outbound agent can also confirm appointments or qualify leads.

Step by Step Process

Getting started with your AI Receptionist is quick, seamless, and fully guided. Here’s how we set your business up for 24/7 growth — step by step.

1

Step 1:
Book Your Live Demo

See the Virtual AI receptionist in action and explore how it handles calls, answers client questions, books appointments, and integrates with your systems.

2

Step 2:
We Customize It to Your Practice

We'll start the training course by making a thorough analysis of our business environment

3

 Step 3:
Go Live & Start Capturing Leads 24/7

Once your Virtual AI Receptionist is trained and tested, it goes live on your phone lines and website — ready to answer calls, chat with leads, and book appointments day or night.

Book More Clients. Keep Your Calendar Full.

Let your virtual receptionist turn every inquiry into an opportunity — booking appointments, updating your dashboard, and keeping your pipeline moving without delays.

    • Easy onboarding — we handle setup for you

    • Real-time dashboard to track leads & bookings

    • Human support when you need a hand

    Track Every Call, Lead & Booking — In Real Time

    See who’s calling, what they asked, and whether they booked — all in one simple dashboard.

      • Instantly see new leads, missed calls, and bookings

      • Call transcripts + lead details updated automatically

      • Insights delivered straight to your team — no extra tools

      Automate Entire Teams

      Engage your audience with a cutting-edge AI voice that drives personalized customer interactions and never sleeps.

      Common Use Cases:

      Instant Call Answering & Lead Capture

      Every call is handled professionally — no hold times, no voicemails.

      Smart Appointment Scheduling

      Your AI virtual receptionist checks availability and locks in bookings fast.

      Live Transfers & Confirmation Calls

      Escalate important calls to your team and confirm appointments with outbound calls.

      Features & Benefits

      24/7 Inbound Call Handling
      Your virtual AI receptionist can answer inbound call inquiries, book appointments, transfer calls for human escalation. 
      Fully trained on your business info and services, and can handle complex questions.
      Outbound AI Caller
      Your virtual AI receptionist can make outbound calls to confirm booking appointments, and/ or call leads that submitted a form from your lead generation ads, and much more depending on your business needs.
      Web based chat support for your website
      Your virtual AI receptionist fully trained on your website info and can answer questions, book and manage appointments during live chat. Web chat embedded on your website so your leads get the best customer support they deserve!
      Built in CRM
      Manage customers more effectively. Build, upload, or sync your existing CRM. Manage all leads and existing customers in one place. Know who called, booked an appointment, and more!
      Inbox Management
      All your customer communications in one simple timeline. Easily access all call logs, call recordings, website chats, all in one place. Be able to take over chat conversations with customer if needed. Web and phone app for client dashboard also included for your account easy access to you and your team.
      Pipelines
      Create the stages of your sales funnel. See your entire sales process at a glance. Manage leads, categorize them to make sure you're not missing any leads to follow up to. 
      Custom Forms
      Have your virtual AI receptionist fill out forms for your leads on live phone calls or web based customer service chat. See all form submissions on your account  dashboard, setup automations per form submissions, and much more.
      Premium Customer Support
      We set everything up for you and always available for any questions/ customer support . Add, or custom automations tailored to your business needs.
      Custom Automations
      Automatically send email/ text confirmations to your customers. Send email sequence automation to nurture cold leads and encourage them to book an appointment, and much more depending on your business needs.
      Email Marketing Automations
      Effortlessly nurture leads with automated email sequences. Send follow-ups, promotions, and reminders to keep your prospects engaged and encourage them to book an appointment—all tailored to your business.

      SMS Automations
      Send instant text messages to leads and customers with smart SMS automation. From appointment reminders to promotional offers, stay top of mind with timely, personalized messages.

      Staff  Notifications
      Instantly alert your team when a new lead comes in, a form is submitted, or an appointment is booked. Staff can take over live AI website chats anytime, ensuring personal follow-up when needed. After hours, urgent inquiries are flagged and sent to your team so nothing important slips through.

      Virtual AI Receptionist Demo

      Discover how your Virtual Receptionist handles calls, books appointments, and captures leads 24/7 — all powered by AI. Watch the demo to see how your business can stop losing leads and start scaling effortlessly.

      About Us

      Intellivo Solutions provides custom B2B AI-powered virtual receptionist agents, lead generation automation, and sales systems  designed for appointment-based businesses. From missed calls to fully booked calendars, our automation handles it all — so your team can focus on what matters most.

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      We would love to hear from you

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